The IV. International Congress on Organizational Management supports the responsible use of technological developments and digital tools in scientific production processes. Generative artificial intelligence tools may be used as supportive tools in processes such as academic writing, language editing, translation support, summarization, idea development, literature search support or text revision. However, the use of such tools does not eliminate scientific responsibility or academic ethical obligations.

For all papers submitted to the congress, scientific accuracy, originality, academic integrity, proper citation, data reliability and ethical compliance remain entirely the responsibility of the authors. Generative artificial intelligence tools cannot be listed as authors, co-authors or corresponding authors.

Purpose of the Policy

The purpose of this policy is to define the basic principles regarding the use of generative artificial intelligence tools in abstracts, full papers, presentations, posters, tables, figures, visuals, analyses and other academic content submitted to the congress.

The congress acknowledges that artificial intelligence technologies may contribute to academic production. However, uncontrolled, undeclared or misleading use of these tools may create risks in terms of academic integrity.

Acceptable Uses

Authors may use generative artificial intelligence tools as supportive tools for the following purposes:

• Checking grammar, spelling and expression,
• Improving the readability of the text,
• Receiving translation or language editing support,
• Developing suggestions for abstracts, titles or keywords,
• Reviewing the formal consistency of an academic text,
• Preparing a draft presentation or poster,
• Obtaining preliminary ideas during the literature search process.

In such uses, authors must verify the academic accuracy of the final text, the validity of sources, the appropriateness of citations and the original contribution of the study.

Unacceptable Uses

The following uses are not considered acceptable within the scope of the congress:

• Presenting AI-generated text as scientific content without verification,
• Including non-existent sources, data, citations or findings in the study,
• Presenting AI-generated content as the author’s own academic contribution,
• Producing or altering research data, findings or analysis results in a misleading manner,
• Uploading information requiring ethics committee approval, participant consent or data security to AI tools in an uncontrolled manner,
• Transferring confidential, personal, institutional or third-party data to AI systems without permission,
• Concealing the use of artificial intelligence and presenting the academic production process in a misleading way.

Disclosure of AI Use

Authors must clearly disclose if they have made substantial use of generative artificial intelligence tools in their work. The disclosure may be included in an appropriate section of the paper, in a footnote, in the methodology section or in the acknowledgements/information section.

The disclosure should briefly state the name of the tool used, the purpose of use and the stage of the study in which it was used. Detailed disclosure may not be required for limited uses such as grammar checking or minor spelling corrections. However, transparency is essential in cases involving content generation, analytical support, translation, summarization or rewriting.

Sample Disclosure Statement

“In this study, a generative artificial intelligence tool was used only as a supportive tool for language editing and improving text fluency. The scientific content, data, analyses, source use and final responsibility of the study belong entirely to the authors.”

For more extensive uses, the following disclosure may be preferred:

“During the preparation of this study, generative artificial intelligence tools were used for drafting text, translation support and/or formal editing. All AI-generated content was reviewed, verified and revised by the authors in accordance with academic ethical principles. The final scientific responsibility of the study belongs to the authors.”

Authorship and Responsibility

Generative artificial intelligence tools cannot be listed as authors because they cannot bear legal, ethical or academic responsibility. The hypothesis, aim, methodology, data collection process, analyses, findings, discussion, conclusions and source use of the study are entirely the responsibility of the authors.

Authors should take into account that artificial intelligence tools may produce inaccurate, incomplete, biased or fabricated content. All information obtained from such tools must be verified through reliable academic sources.

Sources, Citations and Data Reliability

Sources, citations, statistics or academic information suggested by generative artificial intelligence tools should not be accepted as accurate without verification. Authors are responsible for checking that every source used is real, accessible, accurate and relevant to the study.

If fabricated sources, incorrect citations, inaccurate statistics or unverified information generated by AI tools are included in the study, the resulting academic and ethical responsibility belongs to the authors.

Confidentiality and Personal Data

Authors must act carefully when uploading personal data, institutional information, participant responses, interview records, survey data, private documents or confidential content to generative artificial intelligence tools.

Transferring personal data, confidential information or third-party content to AI systems without permission may be considered an ethical violation. In such cases, relevant legal regulations, ethics committee decisions and data protection principles must be taken into account.

Use of AI in Review and Editorial Processes

Reviewers and editors are responsible for maintaining the confidentiality of manuscripts submitted to them during the evaluation process. Manuscripts, author information, findings, data or review documents should not be uploaded to artificial intelligence tools that may pose confidentiality risks.

Reviewers and editors may use generative artificial intelligence tools only for limited support such as language editing, improving text clarity or technical checking. The final evaluation, academic judgment and decision-making responsibility belong entirely to the reviewers and editors.

Ethical Violations

Concealing the use of artificial intelligence, including inaccurate or fabricated information generated by AI in a study, using fake sources, fabricating data, manipulating content or sharing personal/confidential data without permission may be considered academic malpractice.

In such cases, the congress organizing committee and publication board reserve the right to exclude the paper from evaluation, cancel the acceptance decision, remove the presentation from the program or withdraw the published work.

Final Provision

All authors who submit papers to the IV. International Congress on Organizational Management are deemed to have accepted this Generative Artificial Intelligence Policy. The organizing committee reserves the right to make necessary decisions regarding the use of generative artificial intelligence in order to preserve academic quality, scientific accuracy and ethical standards.